Top tips for organising the best Christmas parties & functions!

//Top tips for organising the best Christmas parties & functions!

Top tips for organising the best Christmas parties & functions!

As spring

[finally] appears it’s a welcome reminder that the best part of the year is upon us, with Melbourne’s spring carnival already in full swing, followed immediately by the crazy summer festive season! This of course means CHRISTMAS FUNCTIONS, and now is the perfect time to start organising yours (if you haven’t already). So here are some of our top tips to help you along the way:


Hopefully you will have locked in your venue already but if you haven’t, now is the time. Once you have an idea of the type of venue that will suit your crowd we would definitely suggest booking as soon as possible, as many of the great spots begin selling out their key dates earlier than you would think.

Remember to consider mid-week dates too as you may find a more cost effective package, which means you can allocate more money to the bar tab, entertainment, gifts or styling.


Get your invitations out early and ask that your guests RSVP well in advance. This will significantly help with confirming and allocating budgets, which can make your job a lot easier. Giving your chosen venue a good idea of numbers early on is sure to win votes too!

It goes without saying but don’t overlook the importance of detail in your invitations; eg. venue name, address, start time and dress code. Depending on the type of event it can also be a good idea to use the invitation to suggest methods of transport to get home at the end of the night. This will hopefully encourage safe and responsible passage for all your guests.


We’ve all been to parties where food quotas just don’t cut it, where you are forced to line up ready to pounce on the waiter each time he or she appears. If the drinks are simultaneously flowing, the lack of food can make for some foggy memories and bigger than necessary headaches! Though it can be an art form trying to determine how much food vs beverage to order for each function, our event managers and function coordinators are experts in these areas and will work within your budgets to ensure guests are fulfilled.

As for entertainment it’s a good idea to check with your venue to see if they put this on themselves, and if not, determine what their capacity is for live music/djs/karaoke, or even just the kind of AV equipment they have available.


Remember to stay in touch with your function coordinator, especially in the week leading up to your event, in order to confirm and finalise all the details such as start times, food service times, drink package choices, decorations etc, so that there are no surprises for either of you on the day.

Additionally, if you’re planning speeches we always recommend getting them out of the way early so everyone can relax and enjoy themselves.

Organising your office Christmas party really shouldn’t be a daunting task so long as you know what’s ahead of you, and really, once your venue is booked everything else will flow from there. So, happy planning!

Red Rock’s portfolio of venues offers some excellent options for Christmas functions in Melbourne, Sydney, and Cairns. Take a look at what is currently available here. For further information or to make an enquiry at any of our venues please call 03 9695 4077 or enquire online.